Executive Assistant To CEO (Temporary)

Job Title:  Temporary Executive Assistant to CEO
Location:  Paisley, Renfrewshire
Rate of Pay:  approx. £19.50p/h
Length of Contract:  Approx till the end of March 2026, but could be extended

Certain Advantage are supporting our client, a well respected and renowned business based in the central Paisley area, to recruit a Temporary Executive Assistant to work closely with the CEO.
As such this role required a candidate with a proven track record at this level.  You will provide high-level executive support to the CEO, acting as their primary point of contact internally and externally, ensuring the CEO’s time is managed efficiently, enabling strategic focus and effective leadership.  You will represent the CEO professionally as the “face and voice” of the executive office. 
The role will start asap and run at present till the end of March, though this may be extended. 

Key Responsibilities

Inbox & Communication Management

• Manage the CEO’s email inbox, prioritising messages and responding on their behalf when appropriate
• Draft, edit, and proofread high-quality communications and correspondence
• Filter and triage emails to ensure urgent matters are addressed promptly
• Handle incoming calls, acting as the first point of contact for internal and external stakeholders
• Maintain confidentiality and discretion at all times

Stakeholder Management

• Serve as the primary point of contact for senior stakeholders, including board members, investors, partners, and clients
• Build and maintain strong relationships through professional and proactive communication
• Coordinate and manage stakeholder expectations and follow-ups

Diary & Calendar Management

• Manage the CEO’s calendar with a focus on prioritisation, balance, and time efficiency
• Schedule meetings, calls, and appointments, ensuring all logistics are arranged
• Coordinate across multiple time zones and complex schedules

Board & Executive Support

• Support the preparation and coordination of board meetings and executive committees
• Draft and distribute agendas, minutes, and supporting documentation
• Coordinate logistics, venue arrangements, and attendee requirements
• Ensure timely follow-up on actions and decisions

Meeting & Travel Coordination

• Organise and manage travel arrangements, itineraries, and accommodations
• Prepare briefing packs and meeting materials in advance
• Ensure seamless logistics for internal and external meetings

Administrative & Project Support

• Manage confidential and sensitive information with professionalism
• Support ad hoc executive projects and initiatives as required
• Maintain accurate records, filing systems, and documentation

Skills & Experience Required

• Proven experience as an Executive Assistant or similar role supporting C-suite executives
• Strong organisational skills with excellent attention to detail
• Exceptional written and verbal communication skills
• Ability to manage competing priorities in a fast-paced environment
• High level of discretion, professionalism, and integrity
• Strong stakeholder management and interpersonal skills
• Proficient in Microsoft Office and digital collaboration tools

 
Interested?  Please send your CV asap via the ‘Apply Now’ option to be considered.