Admin Assistant / Receptionist

Job title:  Administration Assistant / Receptionist
Location: Edinburgh
Working Pattern:  Full-Time |  Mon–Fri | Office-Based (with some flexibility)
Salary:  Up to £28,000 per annum (DOE)

Are you an organised, proactive and people-focused professional with strong reception and administration experience? We’re working with a highly regarded firm in Edinburgh to find a friendly, detail-oriented Administration Assistant / Receptionist to join their office support team.
This is a varied, front-of-house role where no two days are the same. You’ll work closely with one other team member on a rotating schedule to cover all reception and admin duties for the Edinburgh office, ensuring things run smoothly, clients are warmly welcomed, and the office is always looking and working at its best.

Key Responsibilities

• Acting as first point of contact for clients and visitors both in person and over the phone
• Managing all incoming calls and directing appropriately with professionalism and warmth
• Booking meeting rooms, organising layout, catering, and tech requirements
• Coordinating couriers, taxis, travel, and accommodation as required
• Handling all incoming and outgoing mail, scanning and distributing appropriately
• Ensuring reception, meeting rooms, and kitchen areas are presentable and fully stocked
• Supporting with printing, scanning, binding, file archiving and admin for legal teams
• Managing office supplies, stationery orders, petty cash and basic facilities support
• Liaising with contractors, building management and parking providers
• Reporting any office maintenance or IT issues promptly and appropriately
• Supporting wider teams with ad-hoc admin and facilities tasks as needed

What We’re Looking For

• A proven track record of working in a professional office environment (professional services preferred but not essential)
• Strong MS Office / Microsoft 365 skills
• Proactive, approachable and professional demeanour
• High attention to detail and ability to manage multiple tasks effectively
• A team player with a ‘can-do’ attitude, able to work independently and use initiative
• Confident communicator, both written and verbal
• Organised and able to prioritise competing deadlines

 What’s On Offer?

• A supportive, professional environment with a focus on teamwork and collaboration
• A varied and fulfilling role offering exposure to multiple business functions
• Opportunity to work for a well-established, reputable professional services firm
• Edinburgh city centre location with great transport links

Interested?  Please send your CV via the Apply Now option to be considered for the role.